Industries · Project contractors
Know the Margin Before the Site Starts Spending, and Every Day After
For contractors in interiors, fit-outs, EPC and building services: BOQ to retention on one project ledger, with site material, labour and expenses recorded where they happen.
What Gets in the Way
- Project directorMargin known too late
A project looks healthy until closure shows excess material and unbilled work.
- Site managerSmall spends add up
Local purchases, labour and imprest are recorded in notebooks, if at all.
- CFOWork done is not cash
Certification, retention and collection lag behind progress on site.
Project Contractors, from Enquiry to Project Profit
Steps in the same column run in parallel. Copper steps are control points. Select a step to see its document, who acts and the control.
01 · Enquiry and BOQ
- Document
- Bill of quantities
- Who acts
- Estimation
- Control
- Every BOQ line carries its quantity and specification
- 1EstimationEnquiry and BOQEvery BOQ line carries its quantity and specification
- 2EstimationEstimate from normsMaterial, labour and overhead priced before quoting
- 3EstimationQuotation and contractMargin reviewed before the contract is signed
- 4Project teamProject budgetBudget becomes the yardstick for every cost
- 5Procurementin parallelMaterial purchasePurchased against budget
- 6Site workin parallelLabour and site expensesSmall spends recorded against the project
- 7Site storesMaterial used at siteConsumption compared with the norm
- 8Project teamProgress and running billBilled work matched to measured progress↺ Variations update the BOQ
- 9FinanceCertification, retention, collectionCertified, billed and collected tracked separately
Read the steps as text
- Enquiry and BOQ (Estimation). Bill of quantities; Every BOQ line carries its quantity and specification.
- Estimate from norms (Estimation). Estimate built from material norms; Material, labour and overhead priced before quoting.
- Quotation and contract (Estimation). Quotation, work order; Margin reviewed before the contract is signed.
- Project budget (Project team). Budget by cost head; Budget becomes the yardstick for every cost.
- Material purchase (Procurement). Purchase orders against the project; Purchased against budget.
- Labour and site expenses (Site work). Labour records, site expenses, imprest; Small spends recorded against the project.
- Material used at site (Site stores). Site receipt, issue, return; Consumption compared with the norm.
- Progress and running bill (Project team). Measurement and running bill; Billed work matched to measured progress.
- Certification, retention, collection (Finance). Certified bill, retention, receipt; Certified, billed and collected tracked separately.
Three controls that matter most
Where Margin Is Won or Lost
- Consumption against normEvery extra unit used at site comes from somewhere.
- Site expenses and imprestSmall spends recorded against the project they belong to.
- Billed, certified, collectedCompleted work is not cash until it is certified and collected.
Modules involved
What You Would Use
Bring Us One Live Process
Pick the process that costs you most today. We will walk through it with your documents and show it running in Milestone.
Questions buyers ask
Can each site be a stock location?
Yes. Site receipts, issues, transfers and returns are recorded against the project.
Is retention tracked per bill?
Yes. Certified amount, retention and collection are tracked separately for each running bill.
Can site teams use their phones?
The Milestone mobile app lets site teams raise material requests, record site expenses and approve on the move.