Emergency purchasesFewer
- Before
- Bought in a hurry, at any rate
- With Milestone
- Planned from consolidated requirements
Supply chain · Procurement
Buy Against Real Demand. Pay for What Arrived.
Requisitions from stores, production and sites come together, go through approval and become purchase orders tracked to receipt, inspection and payment.
1Operational impact
What It Costs Today
- Purchase managerFragmented, urgent requests
Small requests arrive by chat and paper, so buying is reactive and quantities are never combined.
- CFOThe purchase price is not the whole cost
Urgent orders, inconsistent supplier rates and approval delays erode margin before material even arrives.
- StoresReceipts that do not match orders
Goods arrive against no order, or in a different quantity, and the bill is paid anyway.
2Milestone capability
What Milestone Does
Each capability works on the same database as the rest of Milestone, so nothing is copied between systems.
- Requisitions from any departmentStores, production and site teams raise requests against a job, project or stock level.
- Approval limitsApproval by role, value and category, with a queue for each approver.
- RFQ and supplier comparisonQuotations from suppliers compared side by side before the order.
- Purchase orders with rate historyLast purchase rates by vendor are in view when the order is raised.
- Receipt and inspectionMaterial received against an approved order and inspected before it joins usable stock.
- Three-way match and landed costOrder, receipt and bill compared before payment; freight and charges added to material cost.
Everything listed here is available today unless it carries a status tag.
3Process transformation
Procure to Pay, from Requisition to Payment
Select a step to see its document, who acts and the control applied.
Requester
Purchase
Stores and quality
Finance
Information moves onControl pointRejected material returns to the vendorSteps in the same column run in parallel
01 · Requisition
- Document
- Purchase requisition
- Who acts
- Stores, production or site
- Control
- Raised against a job, project or stock level
- 1RequesterRequisitionRaised against a job, project or stock level
- 2PurchaseApprovalApproval limits by value and category
- 3PurchaseSupplier selectionRates compared, last purchase rate in view
- 4PurchasePurchase orderOrdered only against approved demand
- 5Stores and qualityGoods receiptReceived against the order line
- 6Stores and qualityInspectionOnly accepted material joins usable stock↺ Rejected material returns to the vendor
- 7FinanceThree-way matchOrder, receipt and bill compared
- 8FinancePaymentPaid for what arrived and was accepted
Read the steps as text
- Requisition (Requester). Purchase requisition; Raised against a job, project or stock level.
- Approval (Purchase). Approval record; Approval limits by value and category.
- Supplier selection (Purchase). RFQ and comparison; Rates compared, last purchase rate in view.
- Purchase order (Purchase). Purchase order; Ordered only against approved demand.
- Goods receipt (Stores and quality). Goods receipt note; Received against the order line.
- Inspection (Stores and quality). Inspection record; Only accepted material joins usable stock.
- Three-way match (Finance). Purchase bill; Order, receipt and bill compared.
- Payment (Finance). Payment voucher; Paid for what arrived and was accepted.
4Management visibility
What Management Sees
- Which requisitions are waiting, and with whom?Pending approvals by approver and age
- Which purchase orders are overdue from vendors?Open orders against promised dates
- Where have rates moved since the last order?Rate history by item and vendor
- Which bills do not match their receipt?Mismatches held before payment
123Layout sketch · live screen shown in your demo
- 1Lines pulled from approved requisitions
- 2Last purchase rates by vendor
- 3Pending receipt against each line
5Business outcome
What Changes
Directions, not percentages. Your baseline is measured during the study, and improvement is measured against it.
Rate varianceVisible
- Before
- Noticed only when margins fall
- With Milestone
- Shown when the order is raised
Payments without a matching receiptFewer
- Before
- Bills paid on trust
- With Milestone
- Held until order, receipt and bill agree
See It Running on Your Own Process
Bring one live process. We will walk through it with your documents and show it running end to end in Milestone.