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Operations · Projects and contracts

Protect Project Margin From Estimate to Final Handover

BOQ, estimate, budget, site material, labour, running bills, certification and retention stay on one project ledger, so the margin is visible while work is running.

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1Operational impact

What It Costs Today

  • Project directorMargin known too late

    A project can look healthy while excess material, delayed certification and unbilled expenses quietly erode its return.

  • Site managerSmall spends become big losses

    Labour, local purchases, employee advances and site imprest seldom look alarming one at a time.

  • CFOCompleted work is not cash

    The gap between site progress, billing, certification, retention and collection can be the largest working-capital blind spot.

2Milestone capability

What Milestone Does

Each capability works on the same database as the rest of Milestone, so nothing is copied between systems.

  • BOQ and estimation from normsProduct-specific material norms turn into a structured requirement for the estimate.
  • Budgets by cost headThe budget becomes the yardstick for every cost on the project.
  • Site material controlReceipt, issue, transfer and return at site, compared with the norm.
  • Labour, site expenses and imprestSmall spends recorded against the project they belong to.
  • Running bills, certification and retentionBilled, certified, retained and collected tracked separately.
  • Project ledger and closure P&LBank guarantees, retention and the final result explained line by line.

Everything listed here is available today unless it carries a status tag.

3Process transformation

Project Contractors, from Enquiry to Project Profit

Select a step to see its document, who acts and the control applied.

Estimation
Project team
Site work
Procurement
Site stores
Finance
Information moves onControl pointVariations update the BOQ and budgetSteps in the same column run in parallel

01 · Enquiry and BOQ

Document
Bill of quantities
Who acts
Estimation
Control
Every BOQ line carries its quantity and specification
  1. 1
    EstimationEnquiry and BOQEvery BOQ line carries its quantity and specification
  2. 2
    EstimationEstimate from normsMaterial, labour and overhead priced before quoting
  3. 3
    EstimationQuotation and contractMargin reviewed before the contract is signed
  4. 4
    Project teamProject budgetBudget becomes the yardstick for every cost
  5. 5
    Procurementin parallelMaterial purchasePurchased against budget
  6. 6
    Site workin parallelLabour and site expensesSmall spends recorded against the project
  7. 7
    Site storesMaterial used at siteConsumption compared with the norm
  8. 8
    Project teamProgress and running billBilled work matched to measured progress↺ Variations update the BOQ
  9. 9
    FinanceCertification, retention, collectionCertified, billed and collected tracked separately
Read the steps as text
  1. Enquiry and BOQ (Estimation). Bill of quantities; Every BOQ line carries its quantity and specification.
  2. Estimate from norms (Estimation). Estimate built from material norms; Material, labour and overhead priced before quoting.
  3. Quotation and contract (Estimation). Quotation, work order; Margin reviewed before the contract is signed.
  4. Project budget (Project team). Budget by cost head; Budget becomes the yardstick for every cost.
  5. Material purchase (Procurement). Purchase orders against the project; Purchased against budget.
  6. Labour and site expenses (Site work). Labour records, site expenses, imprest; Small spends recorded against the project.
  7. Material used at site (Site stores). Site receipt, issue, return; Consumption compared with the norm.
  8. Progress and running bill (Project team). Measurement and running bill; Billed work matched to measured progress.
  9. Certification, retention, collection (Finance). Certified bill, retention, receipt; Certified, billed and collected tracked separately.

4Management visibility

What Management Sees

  • Budget against actual, by cost headWhere the project is ahead of or behind its budget
  • Material consumption against normExcess usage by item and site
  • Billed, certified and pendingWork done that is not yet cash
  • Retention and bank guarantees dueAmounts and dates to follow up
Milestone ERP · Project ledger
  1. 1Budget versus actual by cost head
  2. 2Billed, certified and pending amounts
  3. 3Retention and bank guarantees due

5Business outcome

What Changes

Directions, not percentages. Your baseline is measured during the study, and improvement is measured against it.

Margin surprises at closureFewer

Before
Discovered when the project closes
With Milestone
Seen while work is running

Unrecorded site spendLess

Before
Kept in notebooks and chats
With Milestone
Recorded against the project

Certified but uncollectedVisible

Before
Followed from memory
With Milestone
Listed with retention and dates

See It Running on Your Own Process

Bring one live process. We will walk through it with your documents and show it running end to end in Milestone.

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6Works with

Related modules

Questions buyers ask

Can site teams work from their phones?

The Milestone mobile app lets site teams raise material requests, record site expenses and approve on the move.

Is retention tracked separately from the invoice?

Yes. Certified amount, retention and collection are tracked separately for each bill.

Can estimates use our material norms?

Yes. Product-specific material norms turn into a structured requirement for the estimate.